Hawaii Island Wellness Travel Association
Facilitated Membership Discussion
April 26, 2008 - 10:30 - 12:30 pm
Agenda Item V
Meeting facilitated by
County of Hawaii Resource Center,
Department of Research and Development
Stephanie Donoho
Ongoing Tourism Events/Research & Development
Non-Profit Certifications, Funding, etc. Sdonoho@co.hawaii.co.us
961-8505
and
Beth Dykstra, Hawaii County Resource Center,
Grants Specialist
edykstra@co.hawaii.hi.us
961-8035
Discussion on Strategic Planning for HIWTA
a. Pre-requisite for funding from private/public partnersb. A "How-To" Guide to the Process of SPPlanning is an ongoing process - not a finished product". In order to establish the basis for a strategic planning process, an organization must first identify their shared core values, and be ready to create a vision statement reflecting those values. In this way only, can a group hope to articulate what they want the organization to accomplish in their desired future together.
This shared commitment will be further reflected in the goals and objectives of the group as well as the activities they select.
When, as a foundation of the strategic planning process, the participants take time and energy to acknowledge and identify the values shared by group members, THEN those values can be reflected in activities, objectives, goals and the group's mission vision. When these values are identified and agreed upon, potential conflict can be avoided in those areas. When conflict is avoided, the chance of success of the group is enhanced.
c. Resources for Support in Creating a Strategic PlanDonna Ching is a seasoned Strategic Planning guide, and has prepared a document entitled The Process Model and Conceptual Framework, a copy of which was provided to those attending the meeting. When the need is ripe, that can be made available to anyone who wants to study it.
Stephanie and Beth recommended several resources for the facilitation of the Strategic Planning Process. As they demonstrated in the meeting, this is not a process we want to take on without seasoned facilitators to guide us. They indicated that the SHORTEST time frame in which a SP could be crafted would be two days or so. The recommended at least two people in the County R&D Department who could be asked to facilitate our strategic planning process. This would be done in a retreat setting, where key people would come together to create a strategic plan for the group.
Another very encouraging service that these facilitators provide is that they have a finger on the pulse of all other related or similar organizations, and are often able to recommend that organizations pool their resources and efforts to accomplish common goals.
d. Outcomes for the Strategic Planning Process - Next StepsOur next steps as an organization entail simply pulling ourselves together enough to identify who within the group is willing and able to expend the energy to participate in these planning activities. Hopefully, this information will encourage all of us to participate and become pro-active in forming the necessary leadership team.
Once leadership is established, we can then proceed to seek the help of these very able facilitators in continuing our process.
Stephanie assured us that the grant proposal already submitted did NOT have enough of the necessary "ducks in a row" to have had any chance of being funded. The primary purpose of the presentation today was to give us a better idea of what is in store for us as a working body, if we hope to obtain funding, or even to be legal and viable as an ongoing organization of whatever type we choose to be.
FOR THOSE OF YOU who WERE at the meeting -- I have incorporated your thoughts and corrections herein. Thank you. Any questions we need to address at a future meeting?
Name
Business
Email
Support Documents sent to us from the ManagementHelp.org site by Beth Dykstra, with this note:
Aloha Julia,
I will get back to your fabulous online form after I finish a grant proposal I need to submit today. In the meantime, I've attached some PDF documents that are essentially screen shots from the Free Management Help Website. I've also added a document about nonprofit governance, and last but not least--an overview of the Grant Writing USA Workshop we're hosting in Hilo in June.
I will return to your web page soon--I love it!
Mahalo,
Beth
Intro/Expect/Rules
ID Shared Values
SWOT for HITWA
Vision and MIssion
Strategic Planning
April 26, 2008 Mtg.
Funding Options
Review Org Types
Board Elections
Evaluation
Next Meeting/Followup
Where We Stand
Intro/Expect/Rules
ID Shared Values
SWOT for HITWA
Vision and MIssion
Strategic Planning
April 26, 2008 Mtg.
Funding Options
Review Org Types
Board Elections
Evaluation
Next Meeting/Followup
Where We Stand
