Hawaii Island Wellness Travel Association
Facilitated Membership Discussion
April 26, 2008 - 10:30 - 12:30 pm
Agenda Item VI
Meeting facilitated by
County of Hawaii Resource Center,
Department of Research and Development

Stephanie Donoho
Ongoing Tourism Events/Research & Development
Non-Profit Certifications, Funding, etc. Sdonoho@co.hawaii.co.us
961-8505

and

Beth Dykstra, Hawaii County Resource Center,
Grants Specialist
edykstra@co.hawaii.hi.us
961-8035
Overview of Requirements / Pre-requisites for Support / Funding
a.  Government support


b.  Private Support - Foundations / Corporations
In order to function as a public entity of any kind, asking membership dues, making promises to members, etc., we must  FIRST be legal - that is, obedient to the rules governing such operation within the government regulations.

In order to do that, we must first determine what type of organization we want to be.  Our current articles of Incorporation filed with the  State of Hawaii state that we are non-profit, but we haven't filed such notice or necessary papers with the IRS.

Stephanie counted the number of documents required by the County to route a contract and it is attached. We have 10 required to set you up as a contractor.  Federal and state agencies may have more though. And some of the documents (like your tax clearance certificates) will require that you've completed other documents (like filing your 990 taxes). It's certainly not insurmountable, but can be a bit overwhelming at the beginning.

Government support would be given if we chose to become

  • 501(c)6 - Membership Association, Business Association, etc.
  • 501(c)3 - Charitable, churches, educational, where we could give deductions for donations, etc.
In order to qualify for these options, we would have to comply with the filing process, paperwork, etc.  Once we did that, we would then have to compete with other non-profit entities (over 1,000 in Hawaii) for available funding.  
This is where we muster our forces to search and apply for grants.  This is also an arduous process, and we cannot do it without guidance from knowledgeable helpers.  Beth Dykstra would be the place to begin for that support and guidance.
Comments, suggestions, preferences?
Name
Business
Email


DOCUMENTATION CHECKLIST FOR CONTRACTS



Date:  _________________
Name of Organization:        __________________________________________
Title of Project:                    __________________________________________


_______Articles of Incorporation

_______By-Laws

_______IRS Tax Exempt Letter

_______Current List of Board Members

_______Acknowledgment of Receipt of The County of Hawai‘i Anti-Discrimination and Harassment Policy

_______Request for Information to Establish Vendor File

_______Proof of 1:1 Matching Funds Requirement

_______Tax Clearance for Federal & State

Authorization of position or person who may enter into contract on behalf of the corporation
________  By-Laws
________  Corporate Resolution dated _________________
Corporate Seal
________  By-Laws states corporation has a seal
________  No Corporate Seal

Verified By: ___________________________






Click paint brush to download and print a copy
Intro/Expect/Rules
ID Shared Values
SWOT for HITWA
Vision and MIssion
Strategic Planning
April 26, 2008 Mtg.
Funding Options
Review Org Types
Board Elections
Evaluation
Next Meeting/Followup
Where We Stand
Intro/Expect/Rules
ID Shared Values
SWOT for HITWA
Vision and MIssion
Strategic Planning
April 26, 2008 Mtg.
Funding Options
Review Org Types
Board Elections
Evaluation
Next Meeting/Followup
Where We Stand