Minutes of the Meeting of the Board of Directors

May 29, 2008

Parker Square, Waimea, Hawaii

Present at the Meeting:

Marcell Hernandez

Evelyn McCarthy

Nancy Emery

Denise Janelle

Barbara Moore

Julia Fairchild

Randall Rupar

Helena Johnson is out of the country, and will be informed of the meeting contents.  Our attempt to include her from Croatia via Skype met with technical difficulties.

Introductions were made by each member attending.

Marcell was chosen to lead the meeting.  Discussions followed, and actions were approved, as follows:

Our primary concern at the moment is the rectifying of finances, changing over of the bank authorization/signature cards, payment of ny outstanding bills, determination of whether or not, or how much money we have in the bank.

Evelyn McCarthy was nominated, seconded and unanimously approved to be the new Treasurer.  She has all of the materials delivered to us from former board members, and will sort and report on their contents.

Evelyn will be responsible for the duties of treasurer, including signing of checks (together with the secretary), gathering of mail, and payment of outstanding bills.  She will also discover who is, and contact the Accountant who has previously worked with HIWTA.

Julia Fairchild was nominated, seconded and unanimously approved to be the Secretary of the group, and will continue to report to the Board of Directors and the membership at large by way of the website as already created.  Julia will also work closely with Evelyn, and they will be the two signators required on the bank account.

Julia will also speak with Nadia Linda Hole and retrieve any passwords, etc., she has in regard to the website, message retrieval, etc.

Based upon these Minutes and input from the board members, Julia will prepare an Agenda for the next meeting.  The Agenda will be posted before the meeting so that general membership may have an opportunity to add to, comment, or offer suggestions for consideration regarding the agenda items.

It was agreed that for the time being, there will be no specific "President", but that all board members will share the duties of the Board, and carry out specific tasks as committee heads. 

Present assignments of individual members is as follows:

Marcell Hernandez will research what other types of organizations similar to ours are doing, how they are structured, and how they serve their membership.  His purpose is to help us determine as a board what direction we are to take from here and how we will function as an organization.  Marcell will also speak with David Gaynes to help fill in any missing information we may be needing.

Nancy Emery will assist Marcell in this research, and specifically, she will talk to Walker Sanders to get an idea of what he would recommend, and how he might be able to assist HIWTA in moving forward in the way most helpful to all members.

Julia Fairchild and Evelyn McCarthy will carry out assignments of Secretary and Treasurer as outlined above, and as determined need to be done in regard to financial matters of the organization.  Julia will specifically prepare the Minutes, and together, they will facilitate the changeover of the signature cards on the bank account of Hawaii Island Wellness Travel Association.

Randall Rupar will research phone services which are much less expensive than having an actual phone line, answering services, etc., which will meet our needs with less expense.

Barbara Moore will talk to Phoenix Williams about continuing to maintain our website, and determine whether Phoenix should be invited to the next meeting. 

Barbara also agreed to host the next meeting, and will check out the Lotus Cafe in Kona for a scheduled meeting on June 22, 2008 at 1:00.  It was agreed that until the Board gets a better idea of what we are doing, where we stand, etc, it would be closed to general membership to eliminate having too much input at once.

As a board, however, we do welcome input from members of anything they wish to see addressed, suggestions, ideas, etc., which can be submitted to the board and considered at the next meeting.  That opportunity will be afforded through use of the YahooGroup and interaction on the website.

With these assignments in place, the Meeting was adjourned at 11:00 a.m.

The general atmosphere of the meeting, and afterwards, was one of optimistic enthusiasm for the work ahead, and the possibilities ahead.  We felt cohesive and supportive as a group, and look forward to serving together.

Dated:  May 29, 2008

Waimea, Hawaii

/s/ Julia Fairchild, secretary